calendar icon January 11, 2024

Crafting a Fair Cancellation Policy for Your PMU Salon

Running a PMU salon involves juggling various responsibilities, and one critical aspect is managing client interactions, particularly addressing challenges like last-minute cancellations. Establishing a robust cancellation policy is vital to safeguard your business interests and effectively manage your schedule. Here’s a comprehensive guide on how to create a fair cancellation policy that strikes a balance between protecting your business and respecting your clients:

Why Do You Need a Cancellation Policy?

Mitigate Losses

Last-minute cancellations can result in income loss as unoccupied time slots may not be filled.

Prevent Impulsive Bookings

PMU appointments require careful planning, and a cancellation policy ensures that clients are committed to the scheduled treatment.

What Makes a Fair Cancellation Policy?


Ensure fairness to both your business and the client by allowing cancellations up to a certain point while compensating for last-minute cancellations.

Client Agreement

Incorporate the cancellation policy into your consent form or booking system, ensuring that clients read and agree to the terms.


Consider implementing deposits as a prerequisite for booking. Deposits act as a commitment from clients and discourage last-minute cancellations.

How Much to Tip for Microblading Treatments?

Deposit Amount

Set a deposit amount that covers potential losses due to cancellations but remains reasonable for clients.


A common guideline is a deposit equivalent to 30% of the full treatment cost. This strikes a balance, ensuring commitment without deterring bookings.

How Close to the Appointment Is Considered Last-Minute?

Time Frame

Typically, a 48-72 hour notice is considered fair. Adjust based on your confidence in filling spots within a specific timeframe.


Be considerate of justifiable reasons for last-minute cancellations, such as emergencies or health issues. Incorporate flexibility in handling these cases.

Justifiable and Unjustifiable Last-Minute Cancellations


Acknowledge justifiable reasons with empathy, such as illness, family emergencies, or unforeseen circumstances.


Differentiate between honest justifications and repeated unjustifiable cancellations. Enforce the policy firmly when necessary.

A Pep-Talk for Enforcing Your Policy


Stand firm in enforcing your policy, even if it feels intimidating, especially when a client shows disregard for your time.


Maintain a balance between empathy and firmness. Address justifiable cases with understanding, while ensuring accountability for repeated unjustifiable cancellations.


Uphold professionalism in your interactions, even during policy enforcement. Communicate clearly and assertively.

Establishing and enforcing a cancellation policy is crucial for the seamless operation of your PMU salon. It not only safeguards your business but also establishes clear expectations for your clients. Stand confidently by your policies with professionalism to build a respectful client-artist relationship.


⏱️ 3 min read

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